The bylaws stop living in one person's email

Ask a club for its constitution and you will usually get a forwarded email from a secretary who left in 2019. Ask for the minutes of the meeting where the decision was made and you will often get nothing at all. The club's paperwork lives in whoever happened to be holding it, and every July it moves house and loses something.

Three things make this more than a folder of files. Visibility is per document — public documents can appear on the club's own website, members' documents need a login, board papers need the office — so one library serves three audiences without anybody maintaining three copies. A folder's setting is a floor its contents can never rise above, which is the check that stops the minutes ending up on the website. And uploading a new version supersedes the old one rather than overwriting it, because 'what did it say before we amended it' gets asked at exactly the wrong moment.