The operating system for a Rotary club.
The roster, the meetings, the guests, the committees, the projects and the dues — in one place, built for the way a Rotary club actually runs its year.
From $39 a month for a club. No sign-up needed to look around.
Margaret Okonkwo Banking | This week | Steady |
David Whitfield Insurance | 6 days | At risk |
Ana Beltrán Dentistry | This week | Steady |
Priya Raman Architecture | 7 weeks | Watch |
Joe Hallam Haulage | 2 weeks | Steady |
The whole club
Everything a club runs on, in one subscription
Most clubs pay for four or five tools that don't talk to each other. These are the same jobs, done once.
What you'll be using
Dense where it needs to be, quiet everywhere else
Built for a volunteer doing club admin on a Tuesday evening, not for a full-time administrator. Every one of these is the real screen, with fewer rows.
| Margaret Okonkwo | $150.00 | Paid |
| David Whitfield | $150.00 | Past due |
| Ana Beltrán | $150.00 | Paid |
| Joe Hallam | $75.00 | Part paid |
Past due is usually a symptom. Worth a call, not another reminder.
Every score shows its drivers. Disagree and dismiss one, and the reason is kept.
Marked in one pass. Everything else is worked out from this.
And the part nobody else does
It tells you who's slipping away, while there's still time
Very little of that was people leaving in a disagreement. Most of it was people drifting quietly out of clubs that were doing their best and had no way to notice in time.
Every club system records attendance. This one reads it. From facts your club already writes down it produces a short weekly list of specific people, each with the evidence behind it and one thing somebody could do this week.
- Week 1Misses a meeting. Work, travel, a sick parent.
- Week 3Misses another. Nobody calls — everyone assumes somebody did.
- Week 6Coming back now feels awkward.
- JulyThe club discovers it is one member shorter.
- At riskDavid Whitfield
Here, but not really in
Attends most weeks · on no committee · nobody has spoken to him since March
Ask him to help with the coat drive
- WatchPriya Raman
Away a while
Last attended 7 weeks ago · was at 90% before that
A short call, no agenda
- WatchTom Alderman
Visited twice, heard nothing back
Guest of Margaret Okonkwo · no follow-up recorded
Margaret to invite him to Thursday
Built around the year a club actually has
See someone drifting before they resign
Members rarely quit. They miss a meeting, then a month, then someone finally notices in July. Sodalitas watches attendance, involvement and the last time anyone actually spoke to them — and tells one person one thing to do about it, this week.
Stop losing the guests who already showed up
A visitor who came once and never heard back is the cheapest member a club will ever fail to recruit. Every guest gets tracked from the first visit, and follow-up stops being whoever happened to remember.
Survive the July handover
Leadership turns over every year and the club's memory usually turns over with it. Here the history stays put: who was invited, who followed up, what was said, why someone left. The new board inherits a club, not a spreadsheet.
One tool instead of five
Most clubs run their database in one place, email in another, dues in a third, and volunteer signups in a fourth. All four are here, and the savings usually cover the subscription.
Districts see clubs without taking them over
A district governor sees which clubs need help and why. Assistant governors read their assigned clubs and leave a note. Neither can run a club that hasn't asked them to.
Guides
Useful whether or not you ever buy anything
The questions clubs actually ask
- How is this different from ClubRunner or DACdb?
- It covers the same ground — roster, meetings, committees, dues, a public page — and adds one thing neither of them does: a weekly list of which members are drifting and what to do about it. ClubRunner still has a much more complete website builder than we do.
- Can we move our data across?
- Yes. Export a CSV from your current system and import it. The importer shows you exactly what it will create, update or skip before it changes anything, and you can roll a run back afterwards.
- Does the district have to buy it for us?
- No. A single club can subscribe on its own. If the district subscribes, every club in it is covered by that one subscription.
- Can the district see everything about our club?
- A district governor sees club-level health and rollups. Assistant governors read the clubs assigned to them and can leave a note or a task. Neither can run your club, and personal notes about members stay in the club that wrote them.
- What happens at the July handover?
- Roles have start and end dates. When a term ends the access ends with it, on the date it says, without anyone having to remember. The club's history stays put for the incoming board.
Still deciding?
The comparison page says where ClubRunner and DACdb each do more than we do. Read that one before you read anything else here.